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Office Administrator

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Job Title:Office Administrator
Status:Full-time, Exempt
Hours:M-F, 9-5; additional hours may be necessary
Reports to:Chief Executive Officer

Job Summary/Scope

The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to management.

Essential Duties and Responsibilities:

  • Oversees the daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations
  • Directs office activities and functions to maintain efficiency and compliance with company policies
  • Leads coordination and integration of efforts among operations and legal staff to produce smoother workflow and more cost-effective business processes
  • Communicates and explains new directives, policies, or procedures to department managers; for major changes, meets with entire operations staff to explain changes, answer questions and maintain morale
  • Maintains agreements needed for office functions, including but not limited to: insurance contracts, subscription contracts and outsourced employment contracts
  • Assists senior management with special projects
  • Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required
  • Reviews, analyzes and evaluates business procedures
  • Prepares agendas, makes travel arrangements and maintains calendars for senior management
  • Maintains records, documentation, and files for senior management
  • Projects a positive image of the firm to employees, clients, industry and community
  • Performs other related duties as assigned

Education, Experience and Skills:

  • Bachelor’s degree in a relevant field (Business Administration or any other related fields)
  • At least 3 years of administrative supervisory experience; law firm experience is preferred

Key Attributes:

  • Excellent verbal and written communication skills
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Strong supervisory and leadership skills
  • Ability to prioritize tasks and to delegate them when appropriate
  • Ability to function well in a high-paced and at times stressful environment
  • Basic understanding of how to operate standard business equipment
  • Proficient with Microsoft Office Suite or related software

The above statements are intended to describe the general nature and level of work expected to be performed by the person in the position.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills of personnel so classified.


500 West Madison Suite 3700
Chicago IL 60661

Phone: 312-606-3200 Fax: 312-606-3232
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