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Paralegal - Business & Finance 

Status: Full-time, Non-exempt (overtime over 40 hours per week) Hours: M-F, 9-5 plus overtime as required by business needs Reports to: Chair of the Business & Finance Group
Job Summary/Scope:

HMB is searching for a driven and experienced paralegal skilled in a variety of transaction and general corporate matters, including, mergers and acquisitions, venture capital and debt financing. A qualified candidate will be a self-starter that takes pride and ownership in setting and attaining goals. The Business & Finance Group is filled with entrepreneurial attorneys focused on Client Service First. The Business & Finance Paralegal will team with these attorneys to support grow general corporate work and transactions.

Duties and Responsibilities:

  • Project management
  • Transactional support
  • Entity formation and qualification
  • UCC filings
  • Preparation of organizational documents
  • New client intake of corporate records
  • Prepare and file annual reports
  • Organizational and entity ownership charts
  • Securities and other regulatory compliance and filings
  • Maintain corporate database and minute books

Education and/or Experience:

  • Minimum of 10 years law firm experience
  • Paralegal certificate
  • Undergraduate degree

The above statements are intended to describe the general nature of the position and the level of work to be performed. This is not an exhaustive list of all responsibilities, duties and skills required for the position.

To apply to this position, please send your cover letter and resume to applications@hmblaw.com.


Legal Administrative Assistant – Business & Finance

Job Summary/Scope:

The primary job responsibility of the Legal Administrative Assistant at Horwood Marcus & Berk is to assist and support attorneys of Horwood Marcus & Berk in completing their work.  Typically, a Legal Administrative Assistant is assigned to assist 3 or 4 attorneys.

Qualifications:

  • Extremely well-organized with the ability to handle detailed work with accuracy.
  • Ability to multi-task in a fast-paced environment and prioritize responsibilities.
  • Team player with a strong desire to contribute to the firm’s success.
  • Professional demeanor.
  • Excellent writing and communication skills.
  • Ability to work independently and collaboratively.
  • Excellent typing skills with a typing speed of 65 words per minute.
  • Excellent proofreading skills.
  • Excellent knowledge of correct grammar, spelling and punctuation usage.
  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

Duties and Responsibilities:

  • Preparation of legal documents and correspondence from draft or dictation to proofread final. This includes typing, styling, and cross-referencing documents.
  • Organize and maintain client files. Ensure client files are up to date and ready for quick access and reference.
  • Assist attorneys with organizing Closings, including compiling/distributing Closing Books.
  • Complete Stock Certificates.
  • Provide prompt telephone coverage, taking detailed messages in a professional and friendly manner, ensuring timely, courteous response to the caller’s requests.
  • Type and enter attorney time entries into billing system.
  • Maintain attorney schedule and calendar.
  • Maintain attorney contact lists.
  • Schedule meetings and conference calls and ensure all details are taken care of, including distributing documents for the meeting in a timely manner and coordinating food, etc. with the Office Services staff.
  • Create and prepare presentations for various speaking engagements.
  • Assist with attorney business development efforts.
  • Maintain high level of confidentiality.

Education and/or Experience:

 B.A./B.S., minimum of 5 years’ experience as a legal administrative assistant.

500 West Madison Suite 3700
Chicago IL 60661

Phone: 312-606-3200 Fax: 312-606-3232
© Horwood Marcus & Berk Chartered 2019. All Rights Reserved.
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